The Verge’s favorite tools to stay organized

Life today will be very sophisticated, and many people — I’d guess that the majority of us — are continually on the lookout for the perfect technique to hold our lives so as. What do you want in your grocery listing? When is that work undertaking due, and who’s engaged on it with you? A buddy desires to do a movie-watching session, however is that the identical day you promised your mother and father to assist clear the storage? Which payments are due, and may you afford to pay all of them? The place is that article about which masks to put on? And on and on.

So we determined to begin off 2022 by asking the employees of The Verge what they use to hold observe of all their appointments / duties / initiatives / workflows. And it turned out that they use quite a lot of completely different apps or some pretty old school paper-and-pen options — or each.

For those who’re discovering that this yr is popping out to be a complicated one, and also you want a means to strive to hold your life and your sanity so as, listed here are some strategies that we use. We hope they’re useful.

A pocket book

Leuchtturm 1917 notebooks


Leuchtturm1917 notebooks

Picture: Leuchtturm

Get a pocket book. You do not want tech for this. The truth is, preserving observe of your self is way simpler should you aren’t utilizing tech designed for another person. You understand why? Solely you use your mind. You might be more likely to design a system you’ll use than another person is.

You’ll need a pencil or a pen. You will get wild and purchase markers and a ruler. Personally, I like markers as a result of I like shade, however that is your pocket book, so you need to comply with your coronary heart. Now you’re going to experiment. Are you a monster who operates her life by way of jerry-rigged to-do lists? Nice. Make some to-do lists. Would you like to observe stuff utilizing Bullet Journal layouts? Nice. Do this. Do you simply need to write down your emotions earlier than you speak to somebody about them? Brainstorm on a process? No matter? Nice information! There’s a clean piece of paper, and it may be no matter you need it to be.

You do not want to purchase an costly pocket book, although I like them as a result of they make me really feel fancy, and the paper is nice to touch. Nonetheless, my oldest notebooks are cheapo, nasty spiral-bound dominated paper I purchased on the drugstore for beneath a greenback. The level just isn’t the tools you might be utilizing. The level is that you’re utilizing one thing that works on your personal mind. Glad we had this speak. — Elizabeth Lopatto, deputy editor

Fashionable high-end pocket book.



Picture: Notion Labs

I’ve all the time had a not-so-great reminiscence, and because of this, all through most of my profession, I’ve gone by way of I-don’t-know what number of completely different apps for preserving observe of what I’ve to do. I would like one thing I can seek the advice of to observe initiatives, remind myself of who owes me an article, which articles I promised to write or edit, what how-tos I swore I might tackle subsequent, and many others.

In consequence, whereas I recognize (and typically use) easy note-taking apps resembling Google Keep or reminders resembling TickTick, I like experimenting with extra advanced process managers. (Remind me someday to rant about Ecco Pro, a splendidly versatile outliner / database again within the ’90s that was finally acquired by one other firm and instantly deserted, dammit.) Presently, my go-to for attempting to keep all my numerous initiatives is Notion. I’m positive I haven’t discovered 50 p.c of the assorted methods one can use it. But it surely lets me nest pages inside pages inside pages; create outlines and to-do lists and on-the-fly notes; and, most significantly, add reminders and hyperlinks in order that I don’t let necessary issues drop beneath my radar. — Barbara Krasnoff, evaluations editor




Picture: Doist

Todoist — specifically, the Chrome plug-in — has been my ride-or-die day by day organizational app for years now. The free model that I exploit may be very fundamental however does precisely what I would like it to: permit me to add gadgets to my day by day guidelines and cross them off as I get issues performed. The “crossing issues off once I’m performed” is crucial as a result of I’m an elder millennial, and I require affirmation that I’m doing issues proper. Favorite options in no explicit order:

  • Drag and drop duties from at some point to one other
  • The capability to add an internet site as a process for stuff I would like to learn later
  • Precedence flags you could add to duties after which ignore
  • Transfer a process to tomorrow’s listing with one click on

It doesn’t do every part — I would like a separate software for long-term planning — however it’s a lifesaver for day by day priorities. And I swear it used to show a pleasing little sundown graphic while you emptied your guidelines for the day, which was very gratifying. It doesn’t do this anymore, and I miss it. — Allison Johnson, reviewer



Picture: Apple

I exploit two apps to hold observe of my to-dos: Apple’s Reminders app for private duties and TickTick for work duties. I like Reminders as a result of it integrates properly throughout Apple’s system ecosystem (which I’m in), and it permits my spouse and I to simply make shared reminders if wanted. I like TickTick for work as a result of it’s straightforward to add duties and since it sits unobtrusively in my menu bar. Holding duties throughout two completely different apps isn’t probably the most environment friendly course of, nevertheless it helps me hold a greater separation between private and work stuff. — Jay Peters, information author

Fountain pens

Lamy Safari fountain pen

Lamy Safari fountain pen

Picture: Lamy

I’ve to piggyback off Liz somewhat as a result of I’ve tried digital options to set up myself, but I typically come again to pen and paper. I’m extra centered when taking a second to jot one thing down, whether or not it’s making a to-do listing and description in my pocket book or making a down-to-the-minute morning routine on an index card.

I channel my obsessively geeky tendencies into my alternative of writing instrument. I received into fountain pens years in the past, and I’ve picked up a bunch that I like utilizing. They inspire me to take private notes, get organized, and plan out my day — as a result of I similar to writing with these pens, even when it’s only some phrases and a checkbox.

End up one thing you want to write with, whether or not it’s a elaborate (or inexpensive) fountain pen, a unusual gel pen purchased off AliExpress that appears like a cute bear (I’ve this, too), or an affordable ballpoint that simply feels proper to you. Fountain pens will be finicky, however they make every part very purposeful. Take a look at the Lamy Safari for a tried-and-true pen that’s pretty cheap however undeniably good, or the TWSBI Eco for a bit extra money and get a cool bottle of colorful ink you possibly can see slosh round within the translucent piston-filled barrel. You’ll really feel like the good nerd round. — Antonio G. Di Benedetto, commerce author

Comparatively cheap however helpful fountain pen.

Stuff widget

Stuff widget

Adding a task

Including a process

I’m often not as organized as I would really like to be. However exterior of jotting important to-do’s and must-buy groceries on sticky notes, my different line of protection from getting overwhelmed by the flailing tentacles of life is an Android widget referred to as Stuff. It’s a free to-do listing app that allows you to denote duties for at this time, tomorrow, or someday down the road.

I prefer it greater than different to-do listing apps that I’ve tried as a result of it’s truly a widget, so it could possibly reside front-and-center in your display if you’d like it to. Additionally, it doesn’t require an account, nor does it have adverts.

Stuff is pretty restricted by way of customization, however you possibly can pay $2 as an in-app buy for extra options, like the flexibility to rename the classes (I occur to just like the default ones) or change the colour of the bullet factors that seem subsequent to every line merchandise, in addition to extra under-the-hood particulars of the widget itself. You’ll be able to spherical its corners, change its background shade, and extra.

I nonetheless discover myself bouncing off utilizing it (extra of a “me” downside than this widget), however once I’m attempting to get centered, I flip to Stuff. — Cameron Faulkner, reviewer

Five Star 3 notebook

5 Star 3 pocket book

Picture: 5 Star

I exploit a mixture of issues, however like a couple of different folks on this listing, this easy $4.79 Five Star notebook is my favorite software. Though I don’t adhere to it religiously, I just like the bullet journal method, so I manually quantity every web page and add a separate index sheet in one of many pocket book’s folders to simply discover what I would like by classes I’m continually creating. I like shade, so I exploit a couple of markers and pens, however nothing too fancy.

For me, the easier and cheaper the pocket book, the higher, as a result of I discover I really feel much less responsible about utilizing it not simply to write out my to-do listing but in addition to plan, brainstorm, rapidly jot down notes, journal, add my grocery buying lists, and extra. I discover I simply can’t do all of that when I’ve a high-end or exceptionally stunning pocket book. Don’t get me flawed — I’ve a group of gorgeous journals that appear to be artwork, however I not often use them as a result of I do know it’ll be costly to purchase one other. Once I do truly use them, I virtually really feel this sort of strain to make my entries as organized, engaging, and as Pinterest-worthy potential — whereas by no means truly getting something performed (true story). — Sheena Vasani, commerce author

Easy, fundamental dominated spiral pocket book.



Picture: The Omni Group

I principally run my life out of OmniFocus. Work duties, residence duties, all of them go into the identical app, laden with tags and metadata like a defer (learn: “don’t bug me about this till”) date, due date, and undertaking. The app lets me change views if I solely need to see private duties or work duties, or it’ll let me get the big-picture view of every part I’ve received developing and every part I’ve been laying aside from the Forecast view. It may be a bit fiddly with managing initiatives and folders, however now that I’ve received a system arrange, it seems like I can do virtually something when it comes to organizing and displaying my duties.

I imply, I don’t. I just about defined every part I do within the first two sentences. However the level is that I may — and sure, I understand that my use of OmniFocus is like somebody insisting they want an F-650 field truck to transfer a plastic desk made for kids. (Significantly, I’m getting jealous of my co-workers who’re pleased with $5 notebooks or free apps, particularly since I’ll most likely be dropping wherever from $50 to $100 to improve to OmniFocus 4 when it comes out.) However not one of the different apps I’ve tried have mapped so completely onto how my mind categorizes duties, and I like utilizing it a lot that it (and Overcast) are principally what made me swap from Android to iOS. I’ve received no plans to change process administration programs anytime quickly. — Mitchell Clark, information author

Apps and notebooks

Tsuki ‘Winter Wishes’ bullet journal

Tsuki ‘Winter Needs’ bullet journal

Picture: Pocket book Remedy

Like lots of my colleagues, I exploit a hybrid of apps and notebooks. Nevertheless, there’s a transparent line between work and private duties. Work duties get apps, private duties are analog.

For private stuff, I’ve been a Leuchtturm1917 fan for a few years, however lately, I’m attempting out this cute bullet journal from NotebookTherapy. Don’t get me began on how a lot I’ve spent on Japanese and Korean pens, markers, and highlighters. Principally, if it’s at JetPens or MochiThings, I’ve most likely spent an excessive amount of of my cash on it. (Are you able to inform I used to be the dork with color-coded notes at school?) It’s only a soothing means to course of all the large image issues occurring in my life and break them down into extra digestible items.

However as a tech reviewer, my total working life is digital, and I would like to have the option to swap between my cellphone and laptop computer. That’s why I additionally like Todoist — it’s received a cellular app, Chrome extension, integrates with my electronic mail shopper, the works. I additionally use Day One as a scratchpad for drafts I’m fighting and 3AM bathe ideas alike. is crucial for recording briefings. On days I actually can’t focus, I like to use Be Focused, which is principally a Pomodoro timer. — Victoria Track, reviewer



Picture: Apple

I’ve been utilizing Apple’s macOS Stickies app on my work computer systems for so long as I can bear in mind. That is the first means I set up my ideas all through the workday, and I exploit the app for almost every part. I make lists of assignments and ongoing tales, ordered by deadline or urgency; I transcribe particular instances at which I would like to revisit a quote throughout interviews and reside occasions; I write myself reminders for issues that I do know I’ll later neglect; and I hold tabs on particular threads I would like to comply with up on when time permits. This very blurb was drafted in Stickies.

To be clear, this isn’t the one means I set up my life. I exploit Asana for long-term initiatives, bodily notebooks and a day planner for note-taking and private planning, in addition to tools just like the Slack reminders function (which I exploit exhaustively). However Stickies are tremendously helpful for day-to-day list-making and scrawling down stray ideas. And the Notes app merely received’t do — that’s for issues like groceries and errands!

I’m positive there’s a greater means to hack your productiveness, however this one’s labored for me for years. For those who don’t thoughts your desktop picture being obscured by a rainbow of translucent home windows filled with lists and blocks of textual content, I like to recommend this (admittedly chaotic) technique of workflow administration. — Catie Keck, reporter

Apple Notes


Picture: Apple

Don’t @ me. It’s simply really easy! Proper there at my fingertips on my laptop computer and my cellphone! Apple’s built-in Notes app has delightfully few options. Actually the one one which I exploit is the guidelines function that enables you to make lists with empty bubbles subsequent to them, and nothing is extra satisfying than clicking to examine off a kind of dangerous boys when you’ve completed your process. Notes permits you to daring and italicize, too, which I do each from time to time if I’m feeling wild. Plus, you possibly can search your Notes. You’ll be able to’t command+F an analog pocket book! Notes syncs throughout your whole iOS gadgets if you’d like it to, however I don’t. Mine are saved separate. My laptop computer notes are for work, my cellphone notes are for private duties, and my iPad notes are for random musings and journaling in instances when my analog diary is out of attain.

Taylor Swift makes use of the Notes app to jot down lyrics at any time when inspiration strikes, and since she’s one of the prolific people on this earth, that needs to be all of the convincing you want. — Jackie McDermott, affiliate producer, Decoder

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